Beniamin Costas

I am responsible for the modernization and digitalization of financial processes, focusing on BMD implementation, EU VAT compliance, and automated accounting workflows.

Key Responsibilities:
• Implementation and go-live of BMD NTCS as the internal accounting system
• Management of EU-wide VAT processes (domestic, intra-community, triangular, and export transactions)
• Implementation of Salesforce Accounting Cases to handle complex VAT scenarios
• Administration of VAT registrations and filings across multiple EU countries, ensuring timely and accurate reporting
• Continuous coordination with international tax advisors for compliance, reporting alignment, and audit preparation
• Analysis and optimization of existing financial workflows
• Development and maintenance of VAT documentation within Confluence
• Integration and optimization of finance workflows (Salesforce Accounting)
• Evaluation and implementation of an AP automation tool
• Training and onboarding of the finance team in BMD NTCS

Achievements:
• Significant efficiency gains through automation and workflow improvements
• Establishment of a company-wide Finance Knowledge Base for VAT and accounting processes
• Enhanced reporting transparency and tax compliance across all entities

As Head of Accounting, I was responsible for financial management, EU VAT compliance, and ERP system integration.
My focus was on the digitalization of accounting processes, the implementation of BMD NTCS, and the optimization of internal financial workflows.

Key Responsibilities:
• Full responsibility for accounting, reporting, and tax processes
• Oversight of VAT registrations and filings across multiple EU member states
• Ongoing communication and coordination with local tax advisors regarding cross-border VAT cases, OSS filings, and documentation requirements
• Implementation of the ERP system BMD NTCS (modules: FIBU, ANBU, CRM, invoice control)
• Ensured EU-wide VAT compliance for OSS, cross-border transactions, and platform-based trade
• Automation of workflows and development of digital reporting structures using Power BI and Excel VBA
• Introduction of structured control and approval procedures
• Collaboration with management and external consultants on strategic financial planning and governance

Achievements:
• Successful ERP migration leading to a 40% increase in process efficiency
• Significant improvement in transparency, reporting accuracy, and tax compliance
• Key contribution to the company’s financial transformation through digitalization and system integration

For more than eight years, I was responsible for independent bookkeeping, balance sheet preparation, and client advisory services.
Over time, my focus shifted increasingly towards digitalization, automation, and process-optimized collaboration within accounting operations.

Key Responsibilities:
• Independent management of day-to-day bookkeeping up to trial balance level
• Reconciliation of financial, tax, and social security accounts
• Participation in annual financial statements and balance sheet preparation
• Training and mentoring of new accounting staff
• Providing advisory support to clients on accounting and VAT-related matters
• Implementation and training of digital tools (BMD Com, BMD Go)
• Project lead for “Digital Accounting”, focused on automating document processing and archiving

Achievements:
• Introduced OCR-based document capture → significantly faster pre-accounting workflows
• Built a structured digital archive for client documents
• Reduced manual booking time by over 40% and improved overall data accuracy

Ich war für die Finanzbuchhaltung, Budgetierung und Kostenrechnung zuständig und unterstützte die Geschäftsleitung in sämtlichen kaufmännischen und organisatorischen Belangen.

Tätigkeiten und Verantwortlichkeiten:
• Laufende Buchhaltung (Debitoren, Kreditoren, Finanzwesen, Filialen)
• Erstellung von Budgets, Forecasts und Cashflow-Analysen
• Durchführung von Kostenrechnungen und DB-Kalkulationen
• Verhandlung neuer Lieferantenverträge zur Kostenoptimierung
• Aufbau eines Zeiterfassungsnetzwerks für interne Auswertungen
• Schulung von Mitarbeiter:innen in der Verwaltung

Ergebnisse und Erfolge:
• Optimierte Liquiditätsplanung durch präzisere Forecasts
• Einführung standardisierter Reporting-Templates
• Effizienzsteigerung der internen Buchhaltungsprozesse

I was responsible for financial accounting, budgeting, and cost control, supporting management in all financial, commercial, and organizational matters.

Key Responsibilities:
• Management of day-to-day accounting (accounts receivable, accounts payable, general ledger, branch accounting)
• Preparation of budgets, forecasts, and cash flow analyses
• Execution of cost accounting and contribution margin (DB) calculations
• Negotiation of supplier contracts to optimize costs and improve margins
• Implementation of a time-tracking network for internal reporting and performance analysis
• Training and supervision of administrative staff

Achievements:
• Improved liquidity planning through more accurate forecasting
• Introduced standardized reporting templates for financial consistency
• Increased efficiency of internal accounting processes through workflow optimization