Hi, I’m
Grace Awino YOKA
Administration
Vienna
Summary
Experienced with coordinating project activities, office administration and providing administrative support. Utilizes organizational and communication skills to ensure smooth project operations. Track record of contributing to successful project outcomes through effective collaboration and adaptability.
Overview
26
years of professional experience
Work History
UNIDO
Project Assistant
09.2021 - Current
Job overview
- Organisation of business coaching in Ukraine, Madagascar and Malawi.
- Recruitment; coordination of training; provision of training in SAPERP; administration of budgets; procurement of goods and services; data maintenance for reports and inventories; logistical support.
UNIDO
Project Assistant
09.2021 - Current
Job overview
- Organisation of business coaching in Ukraine, Madagascar and Malawi.
- Recruitment; coordination of training; provision of training in SAPERP; administration of budgets; procurement of goods and services; data maintenance for reports and inventories; logistical support.
UNIDO
Team Assistant
08.2021 - 12.2022
Job overview
- United Nations Climate Change Conference, Glasgow, Scotland, 2021.
- Assistant to Unit Chief and focal point for records management standards.
- Coordination of Unit Chief's calendar; coordination of external meetings and travel; ensuring compliance with protocols and standards; management of data and documentation; preparation of presentations; office oversight; communication; IOMs for DGs.
UNIDO
Team Assistant
08.2021 - 12.2022
Job overview
- United Nations Climate Change Conference, Glasgow, Scotland, 2021.
- Assistant to Unit Chief and focal point for records management standards.
- Coordination of Unit Chief's calendar; coordination of external meetings and travel; ensuring compliance with protocols and standards; management of data and documentation; preparation of presentations; office oversight; communication; IOMs for DGs.
UNIDO
Project Assistant
11.2019 - 08.2021
Job overview
- Liaising with external partners; management of staff schedules and meetings; recruitment, travels, grant management and progress monitoring.
UNIDO
Project Assistant
11.2019 - 08.2021
Job overview
- Liaising with external partners; management of staff schedules and meetings; recruitment, travels, grant management and progress monitoring.
IAEA
Team Assistant
05.2017 - 09.2019
Job overview
- Coordination of local and international events; coordination of meetings, training and travel; quality control checking against IAEA standards; procurement, bidding and selection of vendors; AIPSERP; administration of confidential documentation.
IAEA
Team Assistant
05.2017 - 09.2019
Job overview
- Coordination of local and international events; coordination of meetings, training and travel; quality control checking against IAEA standards; procurement, bidding and selection of vendors; AIPSERP; administration of confidential documentation.
UNIDO
Team Assistant
04.2014 - 04.2017
Job overview
- Administration of entrepreneurship training; coordination of databases, travel and meetings; financial reporting; procurement; recruitment in SAP-ERP.
UNIDO
Team Assistant
04.2014 - 04.2017
Job overview
- Administration of entrepreneurship training; coordination of databases, travel and meetings; financial reporting; procurement; recruitment in SAP-ERP.
UNOV and UNODC
Programme Assistant
08.2010 - 03.2011
Job overview
- Assistance to the senior executive; coordination of the Unit Chief's calendar; maintenance of staff database; administration of contracts; coordination of training sessions; review of administration processes and staff files.
UNOV and UNODC
Programme Assistant
08.2010 - 03.2011
Job overview
- Assistance to the senior executive; coordination of the Unit Chief's calendar; maintenance of staff database; administration of contracts; coordination of training sessions; review of administration processes and staff files.
UNIDO/PTC/BIT/ITU
Project Clerk
08.2009 - 05.2010
Job overview
- Office coordination and administration; migration from Aggresso to SAPERP; administration of EGMs in Libya and KAMI in South Africa; collation of data for the AfriPlanet platform and the investment proportions in the Sub-Saharan Africa region; organisation of surveys and collation of field office data.
UNIDO/PTC/BIT/ITU
Project Clerk
08.2009 - 05.2010
Job overview
- Office coordination and administration; migration from Aggresso to SAPERP; administration of EGMs in Libya and KAMI in South Africa; collation of data for the AfriPlanet platform and the investment proportions in the Sub-Saharan Africa region; organisation of surveys and collation of field office data.
Western Union Financial Services and at Alian Tours
Marketing Specialist - Western Europe Outbound Africa
08.1999 - 12.2007
Job overview
- Business administration; management and coordination of special projects at corporate level; marketing; events management; customer support.
Western Union Financial Services and at Alian Tours
Marketing Specialist - Western Europe Outbound Africa
08.1999 - 12.2007
Job overview
- Business administration; management and coordination of special projects at corporate level; marketing; events management; customer support.
Education
Universitate
Diploma from Marketing and Sales in Tourism
05.2008
University Overview
- Marketing and Sales Management
- Tourism Operation; Conception, Marketing, Sales and Promotions.
Bit Management
Diploma from Event management
12.2005
University Overview
Event Conception and Planning, Research, Budgeting, Media and sponsoring, Events Supervision
BadGleichenberg Hotelfachschule
Diploma from Tourism and Hotel Management
09.1996
University Overview
Principal subjects in Food and beverage, House Keeping, Front Office - Program LIMA, Store keeping, Secretarial and office practices
Safari Beach Hotel (Alliance Hotels)
Certificate
09.1994
University Overview
- Internship - Certificate
- Food and Beverage, Guest relations GRO, Front Office, Store keeping and in Housekeeping in Safari Beach Hotel (Alliance Hotels) in Diani, Kenya (5 Star Hotel)
Sairene, Travel Operations College
Diploma from IATA and Travel Operation Management
11.1993
University Overview
Tourism - Air Ticketing, Reservations and Sales, Tour and Travel operations - Tour Leader Operations skills, aviation rules and regulations, Flight attendants expertise
Skills
- Administrative support
- Team support
- Meeting coordination
- Project management
- Meeting scheduling
- Schedule management
- File management
- Information gathering
- Client relationships
Languages
English
Native or Bilingual
French
Elementary
German
Full Professional
Italian
Limited Working
Swahili
Native or Bilingual
Timeline
Project Assistant
UNIDO
09.2021 - Current
Project Assistant
UNIDO
09.2021 - Current
Team Assistant
UNIDO
08.2021 - 12.2022
Team Assistant
UNIDO
08.2021 - 12.2022
Project Assistant
UNIDO
11.2019 - 08.2021
Project Assistant
UNIDO
11.2019 - 08.2021
Team Assistant
IAEA
05.2017 - 09.2019
Team Assistant
IAEA
05.2017 - 09.2019
Team Assistant
UNIDO
04.2014 - 04.2017
Team Assistant
UNIDO
04.2014 - 04.2017
Programme Assistant
UNOV and UNODC
08.2010 - 03.2011
Programme Assistant
UNOV and UNODC
08.2010 - 03.2011
Project Clerk
UNIDO/PTC/BIT/ITU
08.2009 - 05.2010
Project Clerk
UNIDO/PTC/BIT/ITU
08.2009 - 05.2010
Marketing Specialist - Western Europe Outbound Africa
Western Union Financial Services and at Alian Tours
08.1999 - 12.2007
Marketing Specialist - Western Europe Outbound Africa
Western Union Financial Services and at Alian Tours
08.1999 - 12.2007
Bit Management
Diploma from Event management
BadGleichenberg Hotelfachschule
Diploma from Tourism and Hotel Management
Safari Beach Hotel (Alliance Hotels)
Certificate
Sairene, Travel Operations College
Diploma from IATA and Travel Operation Management
Universitate
Diploma from Marketing and Sales in Tourism
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Nationality
Austria, Kenya, Kenya
Personal Information
- Visa Status: Permanent
- ID Number: 24021
- Date of Birth: 03/03/1972
- Gender: Female
- Nationality: Austrian
Accomplishments
- Achieved the set goals by completing my tasks with accuracy and efficiency.
Field Of Expertise
Administration and Office Support, 10 years and more, Fixed Term(100 Series)
Nationality
Austrian
Personal Information
- Visa Status: Permanent
- ID Number: 24021
- Date of Birth: 03/03/1972
- Gender: Female
- Nationality: Kenya
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