Grace Awino YOKA
Vienna
Summary
Experienced with coordinating project activities, office administration and providing administrative support. Utilizes organizational and communication skills to ensure smooth project operations. Track record of contributing to successful project outcomes through effective collaboration and adaptability.
Overview
26
26
years of professional experience
Work History
Project Assistant
UNIDO
09.2021 - Current
- Organisation of business coaching in Ukraine, Madagascar and Malawi.
- Recruitment; coordination of training; provision of training in SAPERP; administration of budgets; procurement of goods and services; data maintenance for reports and inventories; logistical support.
Project Assistant
UNIDO
09.2021 - Current
- Organisation of business coaching in Ukraine, Madagascar and Malawi.
- Recruitment; coordination of training; provision of training in SAPERP; administration of budgets; procurement of goods and services; data maintenance for reports and inventories; logistical support.
Team Assistant
UNIDO
08.2021 - 12.2022
- United Nations Climate Change Conference, Glasgow, Scotland, 2021.
- Assistant to Unit Chief and focal point for records management standards.
- Coordination of Unit Chief's calendar; coordination of external meetings and travel; ensuring compliance with protocols and standards; management of data and documentation; preparation of presentations; office oversight; communication; IOMs for DGs.
Team Assistant
UNIDO
08.2021 - 12.2022
- United Nations Climate Change Conference, Glasgow, Scotland, 2021.
- Assistant to Unit Chief and focal point for records management standards.
- Coordination of Unit Chief's calendar; coordination of external meetings and travel; ensuring compliance with protocols and standards; management of data and documentation; preparation of presentations; office oversight; communication; IOMs for DGs.
Project Assistant
UNIDO
11.2019 - 08.2021
- Liaising with external partners; management of staff schedules and meetings; recruitment, travels, grant management and progress monitoring.
Project Assistant
UNIDO
11.2019 - 08.2021
- Liaising with external partners; management of staff schedules and meetings; recruitment, travels, grant management and progress monitoring.
Team Assistant
IAEA
05.2017 - 09.2019
- Coordination of local and international events; coordination of meetings, training and travel; quality control checking against IAEA standards; procurement, bidding and selection of vendors; AIPSERP; administration of confidential documentation.
Team Assistant
IAEA
05.2017 - 09.2019
- Coordination of local and international events; coordination of meetings, training and travel; quality control checking against IAEA standards; procurement, bidding and selection of vendors; AIPSERP; administration of confidential documentation.
Team Assistant
UNIDO
04.2014 - 04.2017
- Administration of entrepreneurship training; coordination of databases, travel and meetings; financial reporting; procurement; recruitment in SAP-ERP.
Team Assistant
UNIDO
04.2014 - 04.2017
- Administration of entrepreneurship training; coordination of databases, travel and meetings; financial reporting; procurement; recruitment in SAP-ERP.
Programme Assistant
UNOV and UNODC
08.2010 - 03.2011
- Assistance to the senior executive; coordination of the Unit Chief's calendar; maintenance of staff database; administration of contracts; coordination of training sessions; review of administration processes and staff files.
Programme Assistant
UNOV and UNODC
08.2010 - 03.2011
- Assistance to the senior executive; coordination of the Unit Chief's calendar; maintenance of staff database; administration of contracts; coordination of training sessions; review of administration processes and staff files.
Project Clerk
UNIDO/PTC/BIT/ITU
08.2009 - 05.2010
- Office coordination and administration; migration from Aggresso to SAPERP; administration of EGMs in Libya and KAMI in South Africa; collation of data for the AfriPlanet platform and the investment proportions in the Sub-Saharan Africa region; organisation of surveys and collation of field office data.
Project Clerk
UNIDO/PTC/BIT/ITU
08.2009 - 05.2010
- Office coordination and administration; migration from Aggresso to SAPERP; administration of EGMs in Libya and KAMI in South Africa; collation of data for the AfriPlanet platform and the investment proportions in the Sub-Saharan Africa region; organisation of surveys and collation of field office data.
Marketing Specialist - Western Europe Outbound Africa
Western Union Financial Services and at Alian Tours
08.1999 - 12.2007
- Business administration; management and coordination of special projects at corporate level; marketing; events management; customer support.
Marketing Specialist - Western Europe Outbound Africa
Western Union Financial Services and at Alian Tours
08.1999 - 12.2007
- Business administration; management and coordination of special projects at corporate level; marketing; events management; customer support.
Education
Diploma - Marketing and Sales in Tourism
Universitate
5 2008
Diploma - Event management
Bit Management
12 2005
Diploma - Tourism and Hotel Management
BadGleichenberg Hotelfachschule
9 1996
Certificate -
Safari Beach Hotel (Alliance Hotels)
9 1994
Diploma - IATA and Travel Operation Management
Sairene, Travel Operations College
11 1993
Skills
- Administrative support
- Team support
- Meeting coordination
- Project management
- Meeting scheduling
- Schedule management
- File management
- Information gathering
- Client relationships
Languages
English
Native or Bilingual
French
Elementary
German
Full Professional
Italian
Limited Working
Swahili
Native or Bilingual
Accomplishments
- Achieved the set goals by completing my tasks with accuracy and efficiency.
Timeline
Project Assistant
UNIDO
09.2021 - Current
Project Assistant
UNIDO
09.2021 - Current
Team Assistant
UNIDO
08.2021 - 12.2022
Team Assistant
UNIDO
08.2021 - 12.2022
Project Assistant
UNIDO
11.2019 - 08.2021
Project Assistant
UNIDO
11.2019 - 08.2021
Team Assistant
IAEA
05.2017 - 09.2019
Team Assistant
IAEA
05.2017 - 09.2019
Team Assistant
UNIDO
04.2014 - 04.2017
Team Assistant
UNIDO
04.2014 - 04.2017
Programme Assistant
UNOV and UNODC
08.2010 - 03.2011
Programme Assistant
UNOV and UNODC
08.2010 - 03.2011
Project Clerk
UNIDO/PTC/BIT/ITU
08.2009 - 05.2010
Project Clerk
UNIDO/PTC/BIT/ITU
08.2009 - 05.2010
Marketing Specialist - Western Europe Outbound Africa
Western Union Financial Services and at Alian Tours
08.1999 - 12.2007
Marketing Specialist - Western Europe Outbound Africa
Western Union Financial Services and at Alian Tours
08.1999 - 12.2007
Diploma - Marketing and Sales in Tourism
Universitate
Diploma - Event management
Bit Management
Diploma - Tourism and Hotel Management
BadGleichenberg Hotelfachschule
Certificate -
Safari Beach Hotel (Alliance Hotels)
Diploma - IATA and Travel Operation Management
Sairene, Travel Operations College
Personal Information
Field Of Expertise
Administration and Office Support, 10 years and more, Fixed Term(100 Series)
Nationality
Austrian
Personal Information
- Visa Status: Permanent
- ID Number: 24021
- Date of Birth: 03/03/1972
- Gender: Female
- Nationality: Kenya
Nationality
Austrian
Similar Profiles
Grace Awino YOKAGrace Awino YOKA
Project Assistant at UNIDOProject Assistant at UNIDO
Camilo MiquidadeCamilo Miquidade
ADMINISTRATIVE AND PROCUREMENT ASSOCIATE at UNIDOADMINISTRATIVE AND PROCUREMENT ASSOCIATE at UNIDO
Reuben BamideleReuben Bamidele
National Programme Officer at United Nations Industrial Development Organization (UNIDO)National Programme Officer at United Nations Industrial Development Organization (UNIDO)
Myra HassanMyra Hassan
Supply Chain Intern at Coca Cola İçecekSupply Chain Intern at Coca Cola İçecek
Sebastian MoritschSebastian Moritsch
Administrative Officer at Austrian Federal Ministry of European and International AffairsAdministrative Officer at Austrian Federal Ministry of European and International Affairs