Engagierte Finanz- und Administrationsspezialistin mit über 5 Jahren Erfahrung in Büroorganisation, Dokumentenmanagement und Teamunterstützung. Sehr hohe Organisationsfähigkeit, selbstständige Arbeitsweise und lösungsorientierter Ansatz bei administrativen Prozessen. Fundierte Kenntnisse in SAP/ERP, Rechnungsprüfung, Budgetverwaltung, MS Office und mehrsprachiger Kommunikation: Deutsch (sehr gut), Englisch (B2), Russisch (Muttersprache).
Übersicht
16
16
years of professional experience
8
8
years of post-secondary education
Berufserfahrung
Administrative Specialist - Finance & Operations Support
CATL (Contemporary Amperex Technology)
Arnstadt
2024.08 - 2026.01
Prüfte Rechnungen und verbuchte diese effizient in SAP/ERP (SAF, Q-Flow)
Verwaltete das Dokumentenmanagement einschließlich Verträgen und Unterlagen
Kollaborierte eng mit Einkauf und Logistik
Unterstützte das Kostencontrolling durch präzise Analysen
Erstellte aussagekräftige Reports und Excel-Auswertungen
Organisierte Büroabläufe, verwaltete Termine und Ablagen
Leistete umfassende administrative Unterstützung für das Team
Pflegte den Schriftverkehr und die Datenbank
Bearbeitete Mahnungen sowie Zahlungsrückstände
Recruiting Coordinator
YAKABUNA GmbH
Arnstadt
2023.12 - 2024.04
Gestaltung des Recruitingprozesses durch gründliches Screening
Telefonische Interviews und Pflege von Kandidatenprofilen
Mehrsprachige Kommunikation mit Bewerber:innen (DE, EN, RU)
Vorbereitung von Verträgen und administrative HR-Unterstützung
Coachin für Migranten
Berufsförderungswerk Regionalcenter
Gera
2022.10 - 2023.08
Einzelcoachings und Kleingruppenseminare zur Integration in den Arbeitsmarkt
Unterstützung der Klienten auf ihrem Weg zum ersten Arbeitsmarkt
Bewertung der Kompetenzen der Teilnehmer:innen und Beratung zu beruflichen Perspektiven
Recruiting Coordinator
ERA Personalvermittlung
Ilmenau
2018.05 - 2022.05
Organisation und Koordination des gesamten Bewerbungsprozesses
Screening und Vorauswahl von Bewerber:innen
Telefonische Erstgespräche und Terminkoordination
Betreuung internationaler Kandidaten (DE, EN, RU)
Erstellung und Pflege von Bewerberprofilen
Korrespondenz mit Unternehmen und Kandidat:innen
Administrative Unterstützung für das Recruiting-Team
Elternzeit / Auszeit
2013.01 - 2018.01
Betreuung von zwei Kindern
Aspirantur / Ökonomin, Abteilung für Außenwirtschaft
Institut für Weltwirtschaft und Internationale Beziehungen
Kiew
2010.01 - 2013.01
Parallele Tätigkeit während der Aspirantur in internationalen Wirtschaftsbeziehungen
Administrative Unterstützung der Abteilung
Mitarbeit an internationalen Projekten
Erstellung von Reports und Dokumentation
Ausbildung
Aspirantur - internationale Wirtschaftsbeziehungen
Institut für Weltwirtschaft und Internationale Beziehungen
2010.01 - 2013.01
Diplom-Spezialistin - Finanzwesen
Nationaler Technischer Universitätsinstitut der Stadt Luzk
2001.09 - 2006.06
Kompetenzen
SAP/ERP-Verbuchung
Budgetverwaltung
Rechnungsprüfung
Kreditorenbuchhaltung
MS Office
Büroorganisation
Dokumentenmanagement
Terminplanung
Teamunterstützung
Empfangstätigkeit
Datenpflege
Administrative Unterstützung
Planungs- und Koordinationsfähigkeit
Diskretion und Datenschutz
Buchhaltungsgrundkenntnisse
Datenerfassung und -verwaltung
Verantwortungsbewusstsein
Detailorientierung
Multitasking-Fähigkeit
Vertrauenswürdigkeit
Fähigkeit zur Teamarbeit
Softwarekenntnisse
MS-Office Kenntnisse
Problemlösungsfähigkeiten
Ausgezeichnete Kommunikationsfähigkeiten
Datenmanagement
Gutes Zeitmanagement
Kommunikationsstärke
Microsoft Office Kenntnisse
Analytische Kompetenzen
Digitalkompetenz
Büroorganisation und -management
Team- und Kommunikationsfähigkeit
Buchführung und Buchhaltung
Sprachen
Deutsch
Kompetent (B2)
B2
Estnisch
Fortgeschritten (B1)
B1
Zeitleiste
Administrative Specialist - Finance & Operations Support
CATL (Contemporary Amperex Technology)
2024.08 - 2026.01
Recruiting Coordinator
YAKABUNA GmbH
2023.12 - 2024.04
Coachin für Migranten
Berufsförderungswerk Regionalcenter
2022.10 - 2023.08
Recruiting Coordinator
ERA Personalvermittlung
2018.05 - 2022.05
Elternzeit / Auszeit
2013.01 - 2018.01
Aspirantur / Ökonomin, Abteilung für Außenwirtschaft
Institut für Weltwirtschaft und Internationale Beziehungen
2010.01 - 2013.01
Aspirantur - internationale Wirtschaftsbeziehungen
Institut für Weltwirtschaft und Internationale Beziehungen
2010.01 - 2013.01
Diplom-Spezialistin - Finanzwesen
Nationaler Technischer Universitätsinstitut der Stadt Luzk
<ul><li>Company Overview: Group Company of PUIG, Spain</li><li>Team Leadership & Process Excellence: Organised the transformation of the Finance & Accounts function, establishing performance-driven goals, and embedding a culture of accountability and continuous improvement. Drove operational efficiency through process redesigns, SOP implementation and optimal resource deployment, leading to measurable improvements in turnaround time and accuracy.</li><li>Strategic Partnering with CXOs: Acted as a key advisor to the CEO, CFO, and other CXOs on business planning, pricing strategies, and business model pivots to support scale-up and profitability. Contributed to investor communications with data-backed insights to enhance stakeholder confidence and secure strategic funding.</li><li>Cross-Functional & Global Stakeholder Management: Functioned as the strategic finance business partner to cross-functional heads and the PUIG global finance team, aligning local execution with global financial strategies and compliance requirements.</li><li>ERP Transformation & System Automation: Led end-to-end ERP reimplementation to address system gaps, enforce role-based controls, and automate core finance processes—resulting in enhanced data accuracy, faster reporting and improved internal controls.</li><li>Costing, Inventory & Profitability Optimization: Designed and implemented plant-level costing models to ensure accurate COGS determination. Improved inventory management across pricing, consumption tracking, and aging analysis—enabling better working capital control and cost efficiency.</li><li>Manufacturing Finance & Statutory Compliance: Supervised end-to-end accounting for manufacturing operations and ensured full statutory compliance.</li><li>Financial Reporting, MIS & Profitability Analytics: Delivered accurate and timely monthly MIS reports, including P&L, Balance Sheet and KPI dashboards with deep-dive variance analysis across stores, business verticals, and geographies. Supported board-level decision-making through insightful presentations on financial health and business performance.</li><li>Budgeting, Forecasting & Business Planning: Led the Annual Operating Plan (AOP) and rolling forecasts, ensuring alignment with strategic objectives and market dynamics. Monitored key financial metrics to enable business decisions and proactive cost management.</li><li>Statutory, Internal & Tax Audit Management: Finalized standalone and consolidated financials under Ind AS and IFRS, ensured timely group reporting and compliance with international standards. Delivered clean and timely closures of statutory, tax, and internal audits in coordination with Big 4 auditors. Strengthened audit readiness through pre-audit diagnostics and rectification of recurring control gaps.</li><li>Regulatory Compliance & Risk Management: Ensured end-to-end compliance which includes ROC, RBI, FEMA, Income Tax, GST, Transfer Pricing, DTAA, and Customs. Reviewed cross-border contracts and transactions to ensure arm’s length pricing, accurate TDS application, and proper documentation under Transfer Pricing regulations.</li><li>Commercial Negotiation & Contract Governance: Led commercial negotiations and structured deals with vendors and franchisees. Reviewed key business contracts to ensure financial viability, risk protection, and compliance with regulatory standards.</li><li>Treasury & External Commercial Borrowing (ECB): Managed fund planning and liquidity management including ECB drawdowns, bank negotiations, and interest optimization. Improved working capital cycles through proactive cash flow forecasting and receivables control.</li><li>Internal Controls & Governance Framework: Led organization-wide reviews of internal control systems, identified process gaps, and redesigned or implemented over 40 SOPs and IFCs. Established a governance structure for financial discipline, risk mitigation, and policy compliance across departments.</li></ul> von Kama Ayurveda Pvt. Ltd. & PUIG India Pvt. Ltd.<ul><li>Company Overview: Group Company of PUIG, Spain</li><li>Team Leadership & Process Excellence: Organised the transformation of the Finance & Accounts function, establishing performance-driven goals, and embedding a culture of accountability and continuous improvement. Drove operational efficiency through process redesigns, SOP implementation and optimal resource deployment, leading to measurable improvements in turnaround time and accuracy.</li><li>Strategic Partnering with CXOs: Acted as a key advisor to the CEO, CFO, and other CXOs on business planning, pricing strategies, and business model pivots to support scale-up and profitability. Contributed to investor communications with data-backed insights to enhance stakeholder confidence and secure strategic funding.</li><li>Cross-Functional & Global Stakeholder Management: Functioned as the strategic finance business partner to cross-functional heads and the PUIG global finance team, aligning local execution with global financial strategies and compliance requirements.</li><li>ERP Transformation & System Automation: Led end-to-end ERP reimplementation to address system gaps, enforce role-based controls, and automate core finance processes—resulting in enhanced data accuracy, faster reporting and improved internal controls.</li><li>Costing, Inventory & Profitability Optimization: Designed and implemented plant-level costing models to ensure accurate COGS determination. Improved inventory management across pricing, consumption tracking, and aging analysis—enabling better working capital control and cost efficiency.</li><li>Manufacturing Finance & Statutory Compliance: Supervised end-to-end accounting for manufacturing operations and ensured full statutory compliance.</li><li>Financial Reporting, MIS & Profitability Analytics: Delivered accurate and timely monthly MIS reports, including P&L, Balance Sheet and KPI dashboards with deep-dive variance analysis across stores, business verticals, and geographies. Supported board-level decision-making through insightful presentations on financial health and business performance.</li><li>Budgeting, Forecasting & Business Planning: Led the Annual Operating Plan (AOP) and rolling forecasts, ensuring alignment with strategic objectives and market dynamics. Monitored key financial metrics to enable business decisions and proactive cost management.</li><li>Statutory, Internal & Tax Audit Management: Finalized standalone and consolidated financials under Ind AS and IFRS, ensured timely group reporting and compliance with international standards. Delivered clean and timely closures of statutory, tax, and internal audits in coordination with Big 4 auditors. Strengthened audit readiness through pre-audit diagnostics and rectification of recurring control gaps.</li><li>Regulatory Compliance & Risk Management: Ensured end-to-end compliance which includes ROC, RBI, FEMA, Income Tax, GST, Transfer Pricing, DTAA, and Customs. Reviewed cross-border contracts and transactions to ensure arm’s length pricing, accurate TDS application, and proper documentation under Transfer Pricing regulations.</li><li>Commercial Negotiation & Contract Governance: Led commercial negotiations and structured deals with vendors and franchisees. Reviewed key business contracts to ensure financial viability, risk protection, and compliance with regulatory standards.</li><li>Treasury & External Commercial Borrowing (ECB): Managed fund planning and liquidity management including ECB drawdowns, bank negotiations, and interest optimization. Improved working capital cycles through proactive cash flow forecasting and receivables control.</li><li>Internal Controls & Governance Framework: Led organization-wide reviews of internal control systems, identified process gaps, and redesigned or implemented over 40 SOPs and IFCs. Established a governance structure for financial discipline, risk mitigation, and policy compliance across departments.</li></ul> von Kama Ayurveda Pvt. Ltd. & PUIG India Pvt. Ltd.