Julia Zasada
Vienna
Summary
Executive assistant with proven track record managing multicultural initiatives across 12 countries. Orchestrated 15 global stakeholder events while ensuring seamless coordination between 3 teams spanning multiple time zones. Delivered comprehensive administrative mastering cross-cultural communication and efficient project delivery in a fast-paced global environment.
Overview
3
3
years of professional experience
Work History
Project Consultant
The Elders Foundation
09.2024 - 10.2024
- Successfully managed and delivered a month-long project culminating in the Intergenerational Call to Action launched for the UN Summit of the Future 2024
- Conducted and transcribed in-depth interviews with 8 cross-sector experts that yielded critical insights for policy development on climate action and technological innovation
- Completed project deliverables ahead of schedule by facilitating 5 online sessions with 40+ participants, securing approval for 12 key policy recommendations in the final declaration
Administrative Assistant Intern
Women Against Violence Europe
02.2024 - 06.2024
- Provided direct support to 10 team members by coordinating and planning meetings, including booking conference rooms, preparing agendas, and taking detailed minutes
- Contributed significantly to the organization of the Advisory Board Meeting, prepared engaging meeting materials, and effectively coordinated communication with stakeholders from 46 countries
- Implemented a database system that streamlined membership tracking for 90+ donors, resulting in 30% faster payment processing and improved accuracy in fee collection
Research & Program Support Intern
International Planned Parenthood Federation
07.2022 - 03.2023
- Successfully facilitated online workshops engaging 60+ partners across Central and Eastern Europe, resulting in strengthened collaboration and enhanced inclusive policy development initiatives
- Effectively administered €30,000 in EU project funds with zero audit findings while streamlining reporting processes that reduced submission time by 30%
- Developed and delivered 12 monthly policy briefs and 8 learning toolkits, expanding outreach and knowledge-sharing across the partner network
Junior Project Assistant
Data Complex
08.2021 - 06.2022
- Supported senior analysts by compiling and organizing environmental compliance data from 15+ pharmaceutical manufacturing sites, contributing to quarterly sustainability assessment reports
- Managed EU-funded sustainability projects worth €25,000, including comprehensive stakeholder reporting and financial documentation
- Established an efficient client meeting coordination system for financial reviews, managing schedules for 50+ high-value clients while maintaining comprehensive documentation
Education
Master of Arts - Human Rights and Democratisation
Global Campus of Human Rights
Venice, Italy09.2024
Bachelor of Arts - Philosophy, Politics, and Economics
University of Sussex
Brighton, United Kingdom09.2021
Skills
- Microsoft Office (Excel, PowerPoint, Word)
- SAP
- Google Sheets
- Canva
- Office administration
- Data entry
- Administrative support
- Strong problem solver
- Appointment scheduling
- Calendar management
- Event coordination
- Appointment scheduling
- Calendar management
- Event coordination
Websites
Languages
Polish
Native language
English
Proficient
C2
French
Elementary
A2
German
Beginner
A1
Timeline
Project Consultant
The Elders Foundation
09.2024 - 10.2024
Administrative Assistant Intern
Women Against Violence Europe
02.2024 - 06.2024
Research & Program Support Intern
International Planned Parenthood Federation
07.2022 - 03.2023
Junior Project Assistant
Data Complex
08.2021 - 06.2022
Master of Arts - Human Rights and Democratisation
Global Campus of Human Rights
Bachelor of Arts - Philosophy, Politics, and Economics
University of Sussex
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