Marijana Kristo
Executive Assistant
Hard
Summary
Executive Assistant with 12+ years of experience supporting top-tier executives in finance, sales, accounting, Information technology, and education. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities.
Now eager to leverage those skills and experience in a new opportunity to contribute positively to an executive team's success and help drive organizational goals.
Overview
15
15
years of professional experience
3
3
years of post-secondary education
Work History
Executive Assistant - Chief Executive Officer
Streamsets A Software AG Company - Layoff
4 2022 - 2024.07
- Provide comprehensive executive support for CEO.
- Manage heavy calendars, schedule appointments, and coordinate meetings for multiple executives in Global settings.
- Personal assistant for CEO, handling confidential tasks and ensuring smooth day-to-day operations.
- Travel coordinator for organization, managing domestic and international travel arrangements.
- Manage procurement processes, including submitting incoming purchase order (PO) requests and issuing PO numbers.
- Facilitate communication with vendors, ensuring timely payments and resolving any issues.
- Organize team bonding events, strategic workshops, and annual Sales Kick-off.
- Successfully coordinate yearly Winners Club event in locations such as Mexico, Puerto Rico, and Hawaii.
- Managed complex projects to successful completion, ensuring timely delivery of results for CEO.
- Contributed to strategic planning by providing administrative support during Board of Directors meetings.
- Reduced expenses through effective negotiation of vendor contracts for office supplies and services.
- Created expense reports, budgets, and filing systems for management team.
Executive Assistant - CIO
Dolby Laboratories- Contract
2021.06 - 2022.04
- Supported CIO, Chief Accounting Officer, and VP Finance within remote capacity.
- Managed administrative tasks related to internal and external meetings, operations, and communications.
- Coordinated domestic and international travel arrangements efficiently.
- Scheduled meetings within multiple time zones, including weekly, monthly, and quarterly Finance meetings.
- Worked closely with CIO on budget planning, demonstrating financial acumen.
- Coordinated and planned events, including trade shows, customer demos, and team-building events.
- Collaborated seamlessly with internal executive assistant team to ensure smooth operations.
- Processed and tracked expense reports for executive team leads, ensuring accuracy and compliance.
- Generated and tracked purchase orders, facilitated approval follow-ups, and managed invoicing and payments to various vendors.
- Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
Executive Assistant - CIO
Yext, Inc Contract
2020.05 - 2021.04
- Provided exceptional administrative support to CIO and IT leadership team remotely.
- Managed complex calendars across various time zones, including East Coast, West Coast, APAC, ANZ, and EMEA.
- Handled expense reports, budgets, purchase requisitions, procurement, and contracts.
- Oversaw and managed annual operating budget for CIO organization, ensuring financial efficiency.
- Assisted legal team with contracts, edits, and version control, maintaining accuracy and compliance.
- Coordinated domestic and international travel, optimizing logistics for seamless trips.
- Managed security software approvals to enhance organizational security protocols.
- Successfully onboarded and managed portfolios of 100 contractors through onboarding / offboarding process.
Executive Assistant - Chief Executive Officer
Zenreach - Covid Layoff
2019.10 - 2020.03
- Successfully managed multiple, intricate day-to-day schedules for CEO, ensuring optimal time utilization.
- Prepared and communicated with internal and external stakeholders, crafting emails and announcements on behalf of CEO.
- Coordinated company off-site events and occasional functions, ensuring seamless execution.
- Booked and meticulously coordinated logistics for international and domestic travel, optimizing efficiency.
- Ensured project timelines were met, tracked progress, and proactively addressed any issues to keep projects on schedule.
- Played key role in onboarding and off-boarding processes, contributing to development of high-performing organizational culture.
- Managed expense filing for Senior leadership team, ensuring accuracy and compliance.
- Took charge of weekly meeting minutes and distributed notes to Senior leadership team, facilitating effective communication.
Executive Assistant - Office Manager
Boku Inc
2018.05 - 2019.10
- Managed day-to-day operations of 250-employee office, ensuring efficiency and smooth functioning.
- Provided administrative support to CEO, COO, Director of Business Intelligence, and VP of Infrastructure.
- Conducted heavy calendar management and handled expense filing for Executive team.
- Coordinated all internal and external meetings for Executive team, including attendance, minute-taking, and issuing action items.
- Prepared for All-Hands meetings, including deck edits and meeting logistics.
- Oversaw kitchen operations, managing restocking, ordering supplies, and maintaining food and beverage inventory.
- Assisted with operational finance for both US and International offices.
- Booked travel arrangements for US and International employees, including responsibilities for IT purchases, setup, onboarding, offboarding, and software licenses.
- Provided support to QA team by testing on IOS phones.
- Tracked projects, deliverables, budgets, technical issues, and produced weekly status reports for company.
- Planned and executed company events, happy hours, farewell parties, yearly company off-sites, and holiday parties.
Senior Administrative Assistant
Golden Gate Office Solutions
2014.06 - 2018.05
- Provided comprehensive administrative support to CEO, Director of Operations, and Director of Finance.
- Conducted calendar and inbox management for executive team, ensuring efficient communication and scheduling.
- Organized travel coordination, meetings, conferences, and demo setups, optimizing executive team productivity.
- Managed all incoming calls, addressing customer needs, concerns, tech support, and dispatching as required.
- Worked in Warehouse, supporting logistics team with inventory management, supply ordering, packing, and shipping.
- Implemented project management processes for all incoming and outgoing orders.
- Coordinated deliveries, set-ups, and booked customer appointments, including providing tech support and managing building insurance.
- Assisted Finance team with collection calls, showcasing effective communication and negotiation skills.
- Conducted data entry for new customers, maintaining accuracy and completeness.
- Facilitated transition from filing cabinet system to online system, streamlining paperwork and accounts management.
Administrative Assistant
Chabot Community College
2009.11 - 2012.05
Education
Associate Business Administration - Business Administration
Chabot Community College
Hayward, Califonia 2009.09 - 2012.06
Skills
Presentation Development
Timeline
Executive Assistant - CIO
Dolby Laboratories- Contract
2021.06 - 2022.04
Executive Assistant - CIO
Yext, Inc Contract
2020.05 - 2021.04
Executive Assistant - Chief Executive Officer
Zenreach - Covid Layoff
2019.10 - 2020.03
Executive Assistant - Office Manager
Boku Inc
2018.05 - 2019.10
Senior Administrative Assistant
Golden Gate Office Solutions
2014.06 - 2018.05
Administrative Assistant
Chabot Community College
2009.11 - 2012.05
Associate Business Administration - Business Administration
Chabot Community College
2009.09 - 2012.06
Executive Assistant - Chief Executive Officer
Streamsets A Software AG Company - Layoff
4 2022 - 2024.07
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